CCSV-Nepal: Terms and Conditions of Volunteer Programs & Placements Services

VOLUNTEER PROGRAMS  & PLACEMANTS SERVICES AGREEMENT

This Volunteer Program & Placements Services Agreement is a legally binding contract which sets forth all of the terms and conditions of your agreement with CCSV-Nepal. As part of Your application process, You are required to verify and affirm that You have read and thoroughly reviewed this contract and that You understand, entirely accept and agree to be bound by all of its terms. All services and volunteer arrangements provided by CCSV-Nepal are subject to this contract and your completion of an application and/or corresponding payment of any fee to CCSV-Nepal confirm your contractually binding agreement to all of the terms and conditions of this contract. If you have any questions regarding this contract, please email CCSV-Nepal and we will be happy to assist you.

1. FOR VOLUNTEER APPLICANT:

1.1 You hereby certify that the information given in the Application Form is correct and acknowledges that any false information may compromise their participation to the programme.

1.2 You hereby declare that you are in good health and require no specialized medical attention.

1.3 You hereby declare that you have never been arrested or convicted with any criminal offences.

1.4 You hereby authorize CCSV-Nepal to Collect and retain personal information about you in connection with your application with Us and You agree to provide additional information about You as requested by CCSV-Nepal. Such information to be collected and considered by CCSV-Nepal, in reviewing Your application includes, but is not limited to, references, employment history, health history and medical information, driver’s license numbers, current and previous mailing addresses, criminal background check and family members. You agree, understand and acknowledge that CCSV-Nepal may use your personal information in company promotion materials (newsletter) or share your personal information with the Placement officers, staff, Volunteer Coordinator, Host Family Similar connections or entities in connection with possible Program and placement for you.

1.5 You hereby agree to be open and flexible in accepting Program and Placement. You have indicated as your preference and you agree, understand and acknowledge that CCSV-Nepal has relied upon your agreement to be flexible in accepting Your Program and Placement. If, prior to your arrival in Nepal, You are dissatisfied with the Program and Placement.

1.6 You agree that you are solely responsible for ensuring that you have and maintain a valid passport that is acceptable to the immigration authorities of Nepal and obtains appropriate documentation for entry to Nepal.  Which will remain valid for the duration of the Program Period and for a period of at least 2 months after the termination of the Project Period.

1.7 Upon Submission of Your online application form, you agree to pay a nonrefundable deposit to CCSV- Nepal in the amount of US$ 50.00, which represents a portion of your Program Fees. The payment of the deposit to CCSV- Nepal shall be, in all cases, nonrefundable and non-transferable.

1.8 Inconsideration for CCSV-Nepal’s services in planning and arranging Your Volunteer program and placement, you hereby agree to pay to CCSV-Nepal all fees in accordance with CCSV-Nepal requirements and to submit all the requested documentation in a timely manner. CCSV-Nepal cannot be held responsible for any delay or additional cost caused by the volunteer participant's failure to do so.

1.9 You agree that it shall be Your sole responsibility to retain and carry with You any and all necessary contact information, including the address and telephone number of CCSV-Nepal’s HQ, the contact hotel and the Volunteer Coordinator so that You may contact them in the event any needs should arise.

1.10 You hereby agree that you shall provide voluntary employment services in connection with the Program requested and directed from time-to-time by the Program staff. You hereby agree to join Your Program and Placement on the correct date and to continue work on the Program and Placement throughout the duration of the Program and Placement Period.

1.11 You agree to respect the rules of the establishment where you are volunteering and act in a professional manner at all times. Because of any language or cultural difficulties, you cannot expect to command the same responsibilities that you may have had in your own country.

1.12 If you begin your program and decide it is unsuitable for your volunteering requirements, and for any reason you leave your training (or volunteering) establishment early, no fees paid will be refunded, although every effort will be made by CCSV-Nepal to find a suitable replacement with the time available. CCSV-Nepal will not be responsible for any additional traveling cost etc, which may be incurred in any such move.

1.13 Occasionally due to operational difficulties, volunteering may require you to carry out other reasonable duties than those specified on the original volunteering description.

1.14 You agree that it shall be your sole responsibility for all travels before, during and after the program. Choosing to operate any motorized vehicles, obtaining the necessary license, permission and insurance will be at your responsibility.

1.15 Developing countries obviously have great needs but very limited resources. As a result, you hereby agree that Program and Placement in developing countries cannot and shall not be held to the same standards as similar Program and Placement in developed nations. You agree that that You shall not request any Program and Placement in Nepal, unless You have a thorough understanding of what to expect as far as accommodations, meals and likely Program challenges.

1.16 Nepal are lands of cultural wonders and One of those countries in South Asia that cherish and staunchly protect their traditional cultures, where values, thinking, dressing, and daily activities are very different from western culture. It is your responsibility to understand and follow the local culture, customs and laws during your entire stay in Nepal. You agree to dress appropriately, respecting the culture of Nepal and your Host Family.

1.17 You agree to respect the culture and follow the rules of the Host Family. Host Families in developing countries (NEPAL) can be very sensitive to cultural differences. If you would like to bring a friend for a night or brief visit, you must first get permission from the Host Family. However, opposite genders are not allowed to stay in a room together unless you are a married couple or engaged to be married.

1.18 You agree and acknowledge that You will not leave any valuable belongings unattended or in any room without a lock and that CCSV-Nepal will not be responsible, under any circumstances, for any damaged, lost or stolen items. And that you agree that its your own responsibility to clean and tidy your own room, clothes, and personal use items during the program period and to bring any necessary accessories needed for personal use during your stay.

1.19 You agree, understand and acknowledge that you will be solely responsible for arranging and paying for your own travel, specifically including all airfare to and from Nepal and local transportation. It is your responsibility to carry all necessary documents while you travel in Nepal. You agree that CCSV shall not be responsible for any supporting documents necessary for your travel needs or other purposes. You agree that CCSV is not responsible for any airfare or for any other charges that may result from canceling, changing or transferring flights or other arrangements which may result or occur as a result of Your Program and Placement in Nepal being revised, cancelled, terminated or otherwise modified due to Force Majored and any event or circumstances outside CCSV-Nepal’s Control.

1.20 You agree, understand and acknowledge that you are solely responsible for all of Your personal expenses during your Program and Placement, which includes but is not limited to the cost of daily transportation to and from Your Host Family accommodations and Your Program and Placement in Nepal

1.21 You are solely responsible for evaluating and determining the type, extent and levels of any insurance coverage you may need or desire during Your Program and Placement in Nepal. Including, without limitation, coverage for: light work; the cost of cancellation of the Placement by You; the cost of assistance including repatriation in the event of accident or illness; legal liability and expenses; lost baggage; cancelled flights; medical expenses;  liability arising due to personal injury to You or a third party; and cancellation of your Placement for any other reason You are also solely responsible for maintaining any necessary insurance documents with You as may be needed to prove any insurance coverage available to You.

2. VOLUNTEER PROGRAM & SERVICES PROVIDED BY CCSV-Nepal

2.1 In consideration of your payment of the Program Fees identified in the contract and the volunteer services to be provided by you pursuant to this Agreement, CCSV-Nepal agrees to arrange a volunteer Program and Placement in Nepal. For, which you shall provide volunteer services during the duration of the Program and Placement Period. Additional specific terms of the Program and Placement in Nepal and the volunteer services to be provided by you are provided in the Terms and Conditions.  CCSV-Nepal l is not obligated to perform any other services for or on behalf of you other than those specific services identified in this Section Unless specifically provided otherwise in this Agreement, You shall remain solely responsible for paying any and all costs and expenses related to your participation in any Program and Placement.

2.2 Upon receipt of your Online application and deposit, We will send You an information packs which includes confirmation of Your initial application form and identifying the details of the deposit that You have paid Us and the detail information of your program choices, basic Nepali language, country information etc. and advice for your confirm program and placement.

2.3 CCSV-Nepal will review and researches Your Program requests and attempt to reasonably match your personal interests or preferences with the list of Programs available. As a result, you are required to be flexible with regard to Programs and Placements and / or the specific Project that is ultimately selected and approved.

2.4 If, after your arrival in Nepal, You are dissatisfied with Your Programs and Placements CCSV-Nepal will work with you to find A suitable alternative Program for You; however, the and Placements Officers and the Volunteer Coordinator t will work with You and try to resolve any difficulties as quickly as practicable.

2.5 The Volunteer Coordinator or the Guesthouse Representative will pick you up from the airport in Nepal. If You timely inform Us of your flight schedule, in writing, at least two weeks in advance of Your arrival in Nepal. Unfortunately, travel delays in developing countries like (Nepal) are a common occurrence. If, due to unforeseen circumstances, The Volunteer Coordinator or the Guesthouse Representative fails to arrive within two hours of your scheduled arrival in Nepal, You should travel to the local contact hotel (or any nearby hotel) and call the Volunteer Coordinator or the CCSV-Nepal staff.  CCSV-Nepal will reimburse you for the cost of traveling to the contact hotel (up to a maximum of USD$10)

2.6 CCSV-Nepal arranges for a Host Family to provide living accommodations and meals for You during the Program Period. In terms of accommodations and meals, CCSV-Nepal assumes no responsibility beyond arranging for the Host Family to provide such services to you. If you arrive early or stay after the Project Period. You are solely responsible for arranging your own accommodations and meals, at your sole expense,  if you wish to arrive earlier than your program start date please let us know if you wish us to arrange accommodation for you.

2.7 Accommodations vary among Placements and may also depend upon local conditions, the specific Placements or different programs. The accommodations will be basic to moderate but will vary depending upon the location within Nepal. Hygienic conditions for bathroom, toilet and related living facilities are often below western standards and are very primitive in Nepal. In most cases, the accommodations provided to You through the Host Family will consist of a separate bedroom, a shared lounge area, a shared bath room, and accessible toilets. However, depending on the exact situation, you may be required to share a bedroom in the Host Family's home with other Participants.

2.8 If You choose to spend time away from the accommodations provided during the Programs and Placements Period, such as on an overnight trip that You organize, You do so at Your own cost and neither, CCSV-Nepal nor the Host Family will refund or reimburse You for accommodation costs incurred by You during time spent away from the Host Family.

2.9 Through the Host Family, You are provided local foods, two meals per day, including tea for breakfast and (Khaja) Snack in the afternoon each day during the Program Period. The Host Family typically serves a family meal for all to eat and does not serve separate meals for you and/or each individual Volunteer. In certain circumstances, you may wish to supplement the provided meals with food purchased by you, particularly if you prefer a western diet. In such cases, you may wish to account for this contingency in your personal finances and budget. Upon request, the Host Family will also provide boiled water for drinking. The Host Family does not provide any mineral water, special diets or other beverage types. If you have a special or unique diet, you may contact CCSV-Nepal Volunteer Coordinator and request assistance and the Volunteer Coordinator may attempt to assist you but neither CCSV-Nepal nor the Host Family has any obligation to assist you with special dietary needs. If you require any additional dietary or other supplements to the meals provided through the Host Family, You must make such arrangements, as you deem necessary at your own personal expense. All meals provided during the Program Period are provided exclusively through the Host Family so you are solely responsible for all meals while away from the Host Family. No refund or other reimbursement is available if you decide to spend time away from the Host Family during the Program Period.

2.10 We will provide you with the final details of your program/ Placement not less than 7 days before your program start date

2.11 Your payment of the US$ 50.00 advance deposit payment to CCSV-Nepal is strictly non-refundable and non-transferable under any and all circumstances.

2.12 If you wish to postponed or cancel your participation in CCSV-Nepal Volunteer Program, your US$50.00 deposit can still access to any of our CCSV-Nepal program within one-year period at no extra cost.

2.13 CCSV-Nepal generally does not provide or make other arrangements for issuance of working visas, particularly since our programs are strictly for voluntary services only. This must be tourist visa for maximum 5 months, during this period volunteers are unable to earn money or take paid work.

2.14 CCSV-Nepal reserve the right to dismiss from the programme any Volunteer participant who is deemed to be a danger to themselves or others or whose conduct is deemed to be harmful to the programme. In the event of this case, CCSV-Nepal cannot be held responsible for any costs incurred by the participant.

2.15 CCSV-Nepal shall not be responsible for or supposed to be in default by reason of delays in or failure of performance of this agreement due to causes beyond its reasonable control and not being limited to civil war, \ upraising, strikes, riots, fires, floods, explosions, earthquakes, serious accidents, any act of government, governmental priorities, allocations, regulations, the public enemy, failure of transportation, epidemics, quarantine restrictions, or labor trouble causing termination, slowdown or interruption of work and failure of suppliers to furnish materials, interruption their Volunteering period.

2.16 The laws of Nepal shall govern this Agreement.

3. RELEASES AND WAIVER OF LIABILITIES

3.1 YOU HEREBY AGREE, UNDERSTAND AND ACKNOWLEDGE THAT YOUR AGREEMENT TO TRAVEL TO, TEMPORARILY LIVE IN AND PROVIDE VOLUNTEER SERVICES ON A PROGRAM IN NEPAL NECESSARILY INVOLVES A CERTAIN DEGREE OF HAZARDS, INHERENTLY DANGEROUS ACTIVITIES AND PERSONAL RISKS TO YOU, BOTH FORESEEN AND UNFORESEEN, ALL OF WHICH ARE FULLY ACCEPTED BY AND SOLELY ASSUMED BY YOU. IN ADDITION, YOU HEREBY FULLY AND PERMANENTLY RELEASE AND FOREVER DISCHARGE CCSV-NEPAL FROM ANY AND ALL LIABILITY FOR YOUR PERSONAL INJURY, EMOTIONAL INJURY, ILLNESS, DISEASE, DEATH, AND/OR PROPERTY DAMAGE THAT MAY RESULT OR OCCUR DURING YOUR PROGRAM AND/OR THE VOLUNTEERPLACEMENT PERIOD.

4. RELEASE AND WAIVERS IN FAVOR OF CCSV-NEPAL.

4.1 YOU HEREBY FULLY, PERMANENTLY AND IRREVOCABLY RELEASE, FOREVER DISCHARGE AND AGREE NOT TO SUE CCSV-NEPAL, INCLUDING ANY AND ALL OF ITS SUCCESSORS AND ASSIGNS, ITS MANAGERS, PARTICIPANTS, APPLICANTS, MEMBERS, EMPLOYEES, OFFICERS OR REPRESENTATIVES, AND ANY COUNTRY COORDINATORS, VOLUNTEER COORDINATORS, HOST FAMILIES OR OTHER PERSONS, ENTITIES, PARTIES, ORGANIZATIONS OR AGENCIES COLLABORATING WITH CCSV-NEPAL (COLLECTIVELY “RELEASED PARTIES”), VOLUNTARILY AND WITHOUT FORCE, FROM ANY AND ALL ACTIONS, SUITS, LIABILITY, CLAIMS, DEMANDS, LOSSES, COSTS AND/OR CAUSES OF ACTION FOR DAMAGES OR OTHER LEGAL OR EQUITABLE RELIEF OF ANY NATURE INCLUDING, WITHOUT LIMITATION, CLAIMS FOR PERSONAL INJURY, EMOTIONAL INJURY, ILLNESS, DISEASE, DEATH, PROPERTY DAMAGE OR OTHER LOSSES, EXPENSES AND/OR DAMAGES (COLLECTIVELY “CLAIMS”), WHICH MAY HEREAFTER ARISE FROM ANY CAUSE WHATSOEVER, INCLUDING, WITHOUT LIMITATION, THAT ARISING FROM YOUR PARTICIPATION IN ANY PROJECT OR PLACEMENT AND/OR ANY PROJECT, ACTIVITY OR EVENT SPONSORED, MANAGED, ARRANGED, OR PROMOTED BY, OR OTHERWISE AFFILIATED OR ASSOCIATED WITH CCSV-NEPAL, WHETHER OR NOT FORESEEABLE OR CONTRIBUTED TO BY THE NEGLIGENT ACTS OR OMISSIONS OF CCSV-NEPAL OR OTHERS.